Moving Around:
Use your TAB key to move from one information cell to another when recording Money In or Out transactions.

Correcting Mistakes:
To correct any data in a line of transaction, right click in the cell at the beginning of the line, and select [Adjustment]. Note: Adjustments cannot be made to locked transactions or transfers.

Copy and Paste Transactions:
To copy a single transaction, right click in the cell at the beginning of the line you wish to copy. Select [Copy]. A copy data screen will appear. From the drop-down menus, select the amount, month and year where you wish to paste the copied transaction. Click [OK]. Note: You cannot transfer data to a locked month.

Editing the GST:
In Australia the GST Rate is 10%, which calculates as 1/11th of the GST inclusive amount.
If the GST Rate changes or you are not registered for GST, you can change the rate in ‘Settings’. (If you are not registered for GST, change the rate to 0%. This can be done in the Settings ‘Taxes’ option).
Cashflow Manager has a simple unique system to help you accurately calculate and report your GST. Each column has a GST Tax Type that matches the boxes on the Business Activity Statement.
When entering Money In or Money Out you record the gross amount (including GST) into the appropriate column and the GST automatically calculates.
However, this gets complicated with some types of expenses where the GST is not 1/11th because the total includes both GST and GST-free components. An example of this is business insurance where the premium is subject to GST but the stamp duty is not.
You can overcome this by having two columns, for example Insurance-GST and Insurance GST-free, and record the appropriate amount in each column.
Alternatively, you can edit the amount of GST. 

To edit the GST:
1.Add the Money In or Out record as normal (if the record has already been added, and you want to make an “adjustment”, right-click in the cell at the beginning of the line and select Adjustment)
2.Select [Custom GST]
3.Record the edited GST in the GST field
4.Click on [Save]

The program will calculate the proportion of the total receipt or payment that is subject to GST and report it in accordance with the GST Tax Type of the column. The balance will be included as GST-free for your GST and BAS reports.


Auto Column Selection:

To speed up your recordkeeping, you can setup the program so that whenever you type in a customer or supplier name, the amount automatically goes to the selected column.
For example, you can tell the program that every time you type ‘Optus’ as the supplier name, you want it to select ‘Telephone’ as the allocation column.
To do this:
1.Click on [Options] and then [Auto Column Selection].
2.Click on [Money Out] and the names of Suppliers you have previously typed into the program will appear.
3.Select ‘Optus’ as the Supplier. Click on the drop down and select ‘Telephone’ as the column.
4.Click on [Save].
5.The same process applies for Money In and Customers.
6.Scroll down to the ‘Motor Vehicle’ column and click on the Percentage (it will be 0 unless you have previously recorded an amount of private use). Click on the drop-down box arrow at the right of the ‘Motor Vehicle’ line and select ‘Owners Drawings’ as the Private Use column.
7.When you enter an amount in the Motor Vehicle column (e.g. $100), it will save the business proportion (e.g. 20% of $100 = $20) in the Motor Vehicle column and allocate the private proportion (e.g. 80% of $100 = $80) to Owners Drawings.
8.Click on [Save].
9.The same process applies for Money In columns.


Move Transactions to another account or month
If you accidentally record transactions in a wrong month or wrong account, you can move them to the correct location.
To move a single transaction, select the row and then right click on the cell at the beginning of the line you wish to move. Then select [Move].

From the drop-down menus, select the name of the account, the month and the year where you wish to transfer the transactions. Click on [OK] to finish or [Cancel] to exit.


Remove a Line
You can remove an entire line from your Money In or Money Out Records.
1.Right click on the cell at the beginning of the line you wish to remove.
2. Click on [Remove Line]. 


Add a Recurring Transaction:
If you have transactions that occur regularly, you can save them in a list of transactions for easy input each time they occur. To do this, When adding your Money In or Out record, select the [Recurring Transaction] option prior to saving.

Insert a Recurring Transaction:
1.Right click on the cell at the beginning of the line and select [Insert Recurring].
2.Select the recurring transaction to be inserted
3.Click [Insert]
The transaction will be inserted at the end of your existing transactions.

Remove a Recurring Transaction:
1.Click on the [Options] tab.
2.Click on [Remove Recurring Transactions].
3.Click on the Money In or Money Out option as appropriate.
4.Select the transaction you wish to remove by placing a tick in the Remove box.
5.Click on [Save] when finished.


Record a Quantity:
You can record an amount (up to 2 decimal places) for Quantities or perhaps Imputation Credits with any of the allocation columns in your Money In and Money Out sections.
1.When adding a Money In or Out record, or adjusting an existing record, select the [Quantity] box.
2.A Quantity column will then appear next to the allocated amounts and columns.
3.Type in the quantity amount for the specific transaction.
4.Click [Save]

The cell in your Money In or Money Out table will now have a small blue marker in the top corner to indicate that a quantity has been recorded.
Quantities will be included in your Transaction Listing, Cashflow and your General Ledger Listing Reports.
To rename the Quantity Column, click on the [Options] tab and select [Other Settings]. Record the new name (up to 8 characters) and click on [Save].


Adjustment:
You can make an Adjustment to a transaction at any time. To make an adjustment:
1.Select the record you wish to adjust.
2.Right click in the cell at the start of the transaction line.
3.Select [Adjustment].
4.An Adjustment box will appear.
5.Make the relevant adjustments and [Save]

Sort Transactions:
You can sort your transactions to help you analyse your data. For example, you may wish to see your transactions in date order even though you have entered them in a different way. You may wish to see your transactions in customer order, or you may wish to look at all transactions for a selected Allocation Column together.
To sort your transactions, simply click on the ‘column header’ for the column you wish to sort by.

Search for Money In Transactions
1.
Click on the Search icon in the Money In section
2.A Money In Search window will appear
3.You can search for the transaction by account, date, receipt number, customer, description, and amount.
4.Select your search criteria and then click [Search]. The search results will be displayed.
5.Click on the [Edit] icon at the beginning of the search line. This will display the transaction in the Money In section.

Search for Money Out Transactions:
1.Click on the Search icon in the Money Out section
2.A Money Out Search window will appear
3.You can search for the transaction by account, date, cheque number, supplier, description, and amount.
4.Select your search criteria and then click [Search]. The search results will be displayed.
5.Click on the [Edit] icon at the beginning of the search line. This will display the transaction in the Money Out section.

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