There are 10 accordions on this page:
Account List - If this section is not open, just click the arrow symbol to the right of the row. The account list accordion should be open by default and it will list the accounts setup when you verified Cashflow Manager Cloud and an extra one called Cash Account. As is correct accounting practice, cash transactions are handled separately from other transactions in Cashflow Manager Cloud and this account is established as a default setting.
Business Address - This section is important because Cashflow Manager Cloud uses this information when you send out invoices. Complete the form for your Business address. If you have a different postal address then complete this section too. Otherwise, click [Business Address]. Click [Save].
Credit Card - When you have a subscription account, this is where your credit card details will appear. From time to time, whenever your card is replaced you will need to come to this section to update your details.
General Information - This is where you can edit and update the information relating to your business and the accounting period. Set your start date, the financial year beginning and your time zone. Accountant Connect provides you the opportunity to select your Accountant and/or Bookkeeper from the drop-down list. Choose the state or territory from the left-hand box and then the Accountants for that state will be listed in the right-hand box. Selecting your Accountant and/or Bookkeeper enables them to access your records so they can provide all the support you need in real time. When connecting to your Accountant or Bookkeeper, you will be prompted to enter your Login Password for verification.
Invoices - This section allows you setup how your invoices will look. Select from one of the three existing templates; Service, Professional, or General. You can preview the template prior to saving your selection, to see if it meets your needs. If you want your bank remittance information included on the invoice click on the [Yes] button. Enter in your bank account details. From the drop-down box select the bank account that you want payments to go into. If you use GST Inclusive Prices, then click on the [Inclusive] button. If you use GST Exclusive Prices, then click on the [Exclusive] button. Finally, you have an option to upload your business logo for inclusion on the invoice
Cash Invoice Settings – this section is related to cash invoices only. It includes a transfer to Cashflow option.
Customer Type – The program allows you to record different Customer Types that have different prices (E.g. Retail and Wholesale Customers. Use Customer Type 1 for your most regular customer group.
Taxes - This is where you set the tax according to the current GST rate. There is also an option to select if you are registered for GST, or not (Tax Registered?). If you are, select [Yes]. Your customised columns will then include the relevant GST tax types. If you are not registered for GST, select [No]. Your customised columns will then revert to NON-GST.
Users - The users section allows you to add additional users to the system. This feature is handy if more than one person in your business needs to access the accounts.Just click on new and enter their details in the appropriate fields. Cashflow Manager Cloud will send an email to the new user asking them to verify their account.
You have now setup your Cashflow Manager Cloud accounting system and you are ready to start recording transactions. However, there is one more setting.
Training Wheels: Training wheels are a descriptive and instructional text displayed at the top of sections such as Reports, Money In, Money Out, Reconciliation, Invoices, Payments, and Customers. These can be turned on or off from this setting. When you close them while working in the program they will also remain off until you return here and switch them back on by clicking on the check box.